Provincial Chapter Meeting Collection

Collection

Identifier: PCM

Staff Only

Scope and Contents

The collection documents the Provincial Chapter Meetings of the Dominican Province of St. Albert the Great, spanning from the Province’s first chapter in 1940 to the present. Chapter Meetings, held approximately every four years, discuss important issues, legislative changes, and elect leadership. The collection encompasses 50 boxes, including 48 boxes of chapter materials from 1940 to 2023 and two boxes of published Acts.

The materials are arranged into series by year, with each series containing minutes, reports, and official Acts from the respective Chapter. The original order of the Chapter records has been maintained, except for the 1969 Chapter, which required significant reorganization to achieve a usable arrangement. Additionally, there is a separate series dedicated to "Published Acts," which consists of one box of bound editions encompassing multiple published Acts and a second box containing individual publications.

Dates

Creation: 1940-2023

Conditions Governing Access

Material from this Collection may only be accessed upon consultation and written permission from the Provincial.

Conditions Governing Use

Some materials might require the use of audiovisual materials. Any AV materials must be viewed using equipment within the archive. Contact the archivist prior to visiting.

Biographical / Historical

Friars gather to discuss the needs of their province, debate legislation, and elect leadership, including the Prior Provincial. The Chapter involves spiritual retreats, reports from leadership, and legislative commissions addressing areas like governance and religious formation. Once a new Provincial is confirmed by the Master of the Order, the Chapter continues with further elections and legislative decisions, all grounded in the order’s mission of preaching and fraternity.

Extent

50 Linear Feet (50 Boxes)

Language of Materials

English

Latin

Additional Description

Abstract

The collection provides a record of the Provincial Chapter Meetings of the Dominican Province of St. Albert the Great from 1940 to 2023. These meetings, convened every four years, include reports on ministries and leadership elections. The collection, housed in 48 boxes, is organized chronologically by Chapter year, preserving original order where feasible. Notable components include minutes, reports, official Acts, and a dedicated series of published Acts in bound and individual formats. The collection offers valuable insights into the governance and ministry of the Province.

Physical Location

Archives of the Province of St. Albert the Great, USA. 1910 S. Ashland Ave, Chicago, IL 60608.

File Plan

Materials pertaining to each Provincial Chapter may be filed according to the following decimal system as required. This is not complete with older chapter series:

Preparation: .01A Provincial Council Actions; Letter of Convocation File .01B Planning Committee File .01C Announcements & Replies File .02 Election of Delegates; Election of Socii File .03 Pre-Chapter Commissions (general meetings, mailings, etc.) File .03A Pre-Chapter Commission for _________ File .03B - etc. .04A Pre-Chapter Bulletins File .04B Reports from Community Meetings; Regional Meetings; Etc. File .05A Report of the Prior Provincial File .05B Reports of Superiors File .05C Reports of Provincial Officials File

Chapter: .07A Credentials Committee File .07B Formalities; Miscellaneous File .07C Liturgy Programs (related materials) File .08 Photographs File .09 Chapter Bulletins File .10 Materials Distributed to all Delegates File .10A Chapter Commission for ___________ File .10B – etc. .11 Processus Verbalis File .12 Elections - Provincial; Diffinitors; Councilors; General Chapters File .13A Diffinitorium: Minutes; Working Papers File .13B Diffinitorium: Appointments; Letters; Etc. File .14 Acts (manuscript copy); Letter of Confirmation File